Was a long time coming, but it brings plenty of new features and better feature parity with the Windows version than ever. Microsoft has done a lot to streamline the experience, with a customizable, collapsible Ribbon as well as cross-platform keyboard shortcuts, but with any major Office update, there’s bound to be a learning curve.
![]() ![]()
Alt Key Shortcuts on Office for Mac Hi! I was a windows user and I used Office on my previous windows PC a lot. Recently I have shifted to Mac and I have bought an Office foe Mac 2011. For example Alt+H+W use to wrap the text in the cell column of Excel on PC, Alt+H+B+A will put a border on all sides of the cell. In the same way I can use.
These tips for, Excel, Outlook, and should come in handy, and if you’re stumped about anything specific, let us know in the comments., with a wider release coming in September. If you need access to your files from anywhere, Office 2016’s built-in OneDrive & SharePoint integration makes cloud storage simple.
To save to your OneDrive or SharePoint account, click the Online Locations button in the lower-left corner of a Save dialog box. Choose your existing account from the list, or click the Plus button to add another location.What's the difference? Glad you asked.
OneDrive is a consumer product for cloud storage, like iCloud Drive. Aimed more at businesses, SharePoint acts like an intranet, letting teams share and collaborate on files.
The redesigned Ribbon in Office 2016 unifies the look and functionality across all platforms. It also takes up a lot of space, and can be pretty cluttered. If you need some extra screen real estate, hide the Ribbon by clicking on the small arrow on the far right side.
Click the arrow to display the Ribbon again. You can also show or hide the Ribbon by clicking on the currently active tab.
Of course, you can put Office 2016 apps into full-screen mode by clicking the green full-screen button in the upper-left corner of any window. Outlook offers some excellent tools to quickly drill down to just the messages that matter right now. From Outlook’s Home tab, the Filter button quickly displays only certain messages, such as mail received today, this week, or this month. You can also filter for messages with attachments, unread emails, and several others. One of our favorite features is the ability to filter by category. —you’ll need to split senders into relevant groups, but once you do, you can separate out messages from your boss, family, or whatever other group you need at the touch of a button.
If you're used to working with Excel on Windows, one of the most confusing aspects of using Excel on a Mac is shortcuts. Even basic shortcuts you've been using for years in Windows may not work as you expect.After a few problems, you might wind up thinking that Mac shortcuts are 'totally different' or somehow 'broken'. In reality, Excel shortcuts on the Mac are quite capable, you just have to understand and adjust to certain differences.In this article, I'll walk you through the key differences you need to be aware of to work productively with Excel shortcuts on a Mac. Also see: // 3 minute video 1. Special symbolsOne of more confusing aspects of keyboard shortcuts on the Mac are the symbols you'll see for certain keys. For example, the Command key is abbreviated as ⌘, the Control key with ⌃, and the option key as ⌥. These symbols have a long history on the Mac, and you'll find them in menus everywhere.The Mac Finder – abbreviations appear in all applications, not just ExcelYou'll see these symbols in menus across all applications, so they're not specific to Excel. There really aren't too many symbols, so I recommend that you bite the bullet and memorize them. The table below shows some example shortcuts with a translation.
CommandShortcutTranslationNew workbook⌘NCommand NSave As⌘⇧SCommand Shift SToggle ribbon⌘⌥RCommand Option RPaste Special⌃⌘VControl Command VSelect row⇧SpaceShift Space2. Function keysLike their counterparts in the Windows world, Mac keyboards have function keys. These keys sit at the top of the keyboard and are labeled F1 to F12 on standard keyboards and F13, F14 and higher on extended keyboards.Standard Mac keyboard with 12 function keysAs you know, function keys are uses for many shortcuts in Excel. For example, you can use F1 for help, F7 for spelling, and shift + F3 to insert a function. But if you try these shortcuts directly on a Mac, they don't work. Why?By default, Function keys on a Mac control the computer itself, things like screen brightness, volume, video pause and play, and so on. This means that if press only the function keys in Excel, you'll end up controlling the Mac, and not Excel.To make function keys work like you expect in Excel, you need to add a key: the function or fn key.
You'll find the fn key in the lower left on your keyboard. Here are a few examples: CommandWindowsMacNew chartF11fn F11Calculate worksheetsF9fn F9Open SpellingF7fn F7Evaluate formulaF9fn F9If you really hate using the fn key, you can change this behavior by changing a preference at System Preferences Keyboard. Here you can check a box that will that will change function key behavior to work like 'standard function keys'.If you do this, however, note that you won't be able to use function keys for things like Brightness, Volume, etc.
Unless you hold down the fn key. In essence, this setting reverses behavior so that you need to use fn to control the Mac.Personally, I like using the function keys to control the computer, so I leave this setting alone, and just the fn key when needed in Excel.
Missing keysAnother difference that may trip you up on a Mac is certain keys are missing.Unless you're using an extended keyboard, keys like Home, End, backspace, Page up, and Page down are nowhere to be found. This is a problem, because many of these keys are used in Excel shortcuts. The solution is to use specific substitutions, as shown in the table below.
WindowsMac equivalentHomefn arrow leftEndfn arrow rightPage Upfn arrow upPage Downfn arrow downScreen rightfn option arrow downScreen leftfn option arrow upMove to Last cellfn control arrow rightMove to first cellfn control arrow leftDeletefn DeleteBackspaceDeleteThe substitutions let you perform the same actions you can do in Windows. However, T hey can make some shortcuts seem complicated on a Mac because you have to use more keys.Note: If you're using an extended keyboard on a Mac, you don't need to worry about substitutions, since you'll have keys for Home, End, Page up, etc.Extended keyboards have all the keys 4. Ribbon shortcutsIn the world of shortcuts, perhaps the most painful difference on a Mac is a lack of ribbon shortcuts.In Excel on Windows, you can use so called accelerator keys to access almost every command in Excel using only your keyboard. This doesn't matter much when you're performing an action that has a dedicated shortcut (i.e. Control + B for bold), since dedicated shortcuts are faster than ribbon shortcuts. But when you want to trigger an action that doesn't have a dedicated shortcut (like sort, hide gridlines, align text, etc.), it hurts a bit.Excel ribbon in Windows with accelerator keys visible.
No equivalent on the Mac! Just differentFinally, some Excel shortcuts are just plain different on a Mac.For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. For a complete list of Windows and Mac shortcuts, see.
If you want to see more Excel shortcuts for the Mac in action, see our our. Whenever we use a shortcut, we show both the Windows and Mac version.
Excel 2016/Office 365With the introduction of Excel 2016 on the Mac, Microsoft has started to adjust Mac shortcuts to be more aligned with Windows. As of February 2016, many Windows shortcuts can be used in Excel 2016/Office 365. For example, you can use fn + F4 to toggle between absolute and relative references, Control + Shift + L to toggle a filter on and off, etc. So far, all the shortcuts that have been adjusted to match Windows shortcuts remain backward compatible with previous Mac only shortcuts. For example while fn F4 toggles references on the Mac, the old shortcut Command + T still works as well.
![]() Comments are closed.
|
AuthorWrite something about yourself. No need to be fancy, just an overview. Archives
January 2023
Categories |